Jobs & Internships Title:
Staff Accountant

Post Date
11/24/2021

Expiration Date
2/22/2022

Details:
JOB TITLE: Staff Accountant
Company: Spectra Venue Management
Location: Donald L. Tucker Civic Center at Florida State University – Tallahassee, FL
Reports To: Director of Finance & Accounting Manager
FLSA Status: Full-Time, Hourly; Non-Exempt
EEO Status: Professional

SUMMARY:
Staff Accountant will assist the Director of Finance and Accounting Manager with accounting procedures relative to the operation of the facility. Assist in maintaining formal accounting systems, organization of accounting records and files, and preparation of monthly financial statements. Assist as human resources contact for hiring, payroll, and benefits administration as well as maintaining human resources records and files.

ESSENTIAL FUNCTIONS (including, but not limited to…):
 Processing and preparing accounts payable invoices and weekly check run.
 Detail processing for accounts receivable (review event settlements/invoice processing), and collection calls for outstanding payments.
 Verify and post original entries to subsidiary and general ledger accounts, run trial balances, and prepare account statements.
 Examine and verify a variety of financial documents.
 Assist in monthly bank and balance sheet account reconciliations.
 Work closely with the Food & Beverage department during each month-end process, including but not limited to: inventory, weekly invoice report and cost of sale calculation.
 Assist with the duties in the Box Office as needed and as time permits – i.e. Ticket Selling, Daily Report Preparation, Supervisory Role, Scheduling and other miscellaneous items requested by the Box Office Director.
 Processing all cash receipts, including daily box office deposits; assist in preparation as needed.
 Regularly communicate problems and proposed solutions.
 Split responsibility for all payroll processing for up to 400 part-time and full-time employees.
 Assist with all on-site human resource functions, including new employee paperwork, employee termination paperwork, benefits administration, and responding to all human resources related communications.
 Responsible for administration of full-time and part-time background checks and drug screenings.
 Assist with maintaining all full-time and part-time personnel records.
 Assist with responding to employment verifications and Department of Labor employee audits and requests.
 Oversee and coordinate FSU required PCI Compliance paperwork for Box Office and Food & Beverage department.
 Exemplify the Great Experience philosophies.

NON-ESSENTIAL FUNCTIONS:
 Perform other duties as assigned


Qualifications:
QUALIFICATIONS:
 Bachelor’s degree from accredited college or university with major coursework in accounting or finance.
 Two years of professional accounting experience preferred.
 Solid understanding of and ability to apply generally accepted accounting principles and procedures to a variety of accounting audits, transactions, and problems.
 Demonstrated ability in financial report preparation, methods, and techniques.
 Strong interpersonal skills necessary, including excellent verbal and written communication skills.
 Excellent organization skills.
 Ability to establish and maintain cooperative working relationships with staff, vendors, and customers.
 Ability to work independently and as part of a team.
 Proficient in Sage 100 and ADP Payroll Software preferred.
 Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
 Knowledge of supervision and training principles.
INTELLECTUAL/SOCIAL, PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social demands:
 While performing duties of this job, the employee is continuously asked to multi-task under time constraints. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant use of interpersonal skills including: ability to motivate and inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with employees and other staff. Employee must be able to recognize and resolve conflicts, and be able to openly communicate in writing and verbally with employees and collaborate with Director of Finance to determine an optimal solution to their concern. Employee will frequently communicate via telephone, email and in-person with others and exchange accurate information.
Physical demands:
 While performing duties of this job, the employee will frequently operate a computer and other office devices such as calculators, telephones, copy machines, faxes and printers. Employee will sometimes move about inside and outside various areas of the facility to interact with employees and other staff. Employee must constantly communicate via telephone, email and in-person with others and exchange accurate information. Employee may occasionally be required, due to business demands and event operations, to lift and/or move up to 25 pounds.
Work environment:
 The duties of this position are performed primarily in doors in an office environment. The noise level in the work environment is usually minimal to moderate during non-event days and moderate to loud during event days.


Employer:
Spectra Venue Management
Contact:
Angie Mulholland

Address:
505 W. Pensacola Street

Work Phone:
8606450806

Email:
angie.mulholland@spectraxp.com

Website:
https://careers-spectra.icims.com/jobs/6962/staff-accountant-%7c-donald-l-tucker-civic-center-%28florida-state-u%29/job